Minutes of KWPeace Perspectives on Peace Planning Potluck, 9 September 2016

Event announcement: KW Peace Organizational Pot Luck

KW Peace Meeting, September 9th 2016

Planning of October 1st “Perspectives on Peace” event

  • Confirmed list of groups participating:
    • Christian Peacemaker Teams (CPT)
    • Spiritual Heritage Education Network (SHEN)
    • Nonviolence Festival
    • Divest Waterloo
    • Cross Cultures
    • Green Party
    • Amnesty International
    • Centre for Peace Advancement
    • FairVote
    • Animal Save
    • Vegan Society
    • Stirling
  • Potential participants
    • KOALA
    • Food Not Bombs
  • To Contacts:
    • Ploughshares
    • Alliance Against Poverty
    • Sexual Assault Centre
  • Logistics
    • Cap at 80- that’s probably the seating capacity as well as food capacity
    • Cost
      • We should hire a 2nd staff member ($15/hr) to help with dishes at café, entire cost of venue will be about $250.
      • Website costs $20/month, plus storage space and other costs, ends up being about $300-350 a year
      • Any extra money made from donations will go towards keeping the website
    • Food
      • Sue will ask about using Stirling’s Coffee urns
      • We’ll need to cook Friday night the 30th; Laura will need help, finish prep on the Saturday
      • Meal will include a bun, rice, 2 dishes, water, crisp for dessert
      • Friday night we’ll need fridges – can we stash in Stirling’s?
      • Wording about food – Local, seasonal, peaceful, hearty, plant-based Meal
    • Location
      • We will take a look at the venue and envision how we want to use the space at our next meeting.
    • Program
      • Will include agenda, discussion questions, place for notes, and a directory of information of the groups involved on the back, with text saying “more information about local peace groups on KWPeace.ca
  • Agenda
    • 4:00pm – open doors
    • 4:30pm-5:30pm – Simon Dalby
    • 5:30pm-6:00pm – dinner
    • 6:00pm-7:00pm – “lightning rounds”
      • At this point we have so many groups they’ll all probably have to take turns at the mike up front instead of circulating different tables
    • 7:00pm-8:00pm “Thunder rounds”
      • We are no longer splitting into categories, because we want to emphasize the interconnectedness of these issues, not put groups/issues into categories and separate them.
      • Discussion groups of 7-8 people ideally, with a facilitator
    • 8:00pm-8:30pm – share, come back together, wrap it up
    • 8:30pm-9:00pm – shuffle people out, out of space by 9:00pm.
      • Have group reps in a certain place for people to approach with questions/further discussion
  • Questions
    • What is the purpose of this event? To inform people about what’s going on in the community and have them commit to some action that will foster positive change in their life and/or community
    • What brings you here tonight?
      • After hearing the different groups, has your perspective changed?
    • What action will you take to bring about positive change in your own life and/or the community?
    • What are the challenges to taking this action? What might hold you back?
      • Brainstorm solutions to these challenges with the group
    • When we come back together, what do you see next for KW Peace?
    • Think of highlights to bring back to the group, tweet sized information.
    • Facilitators take notes, which we will discuss at a later time
  • Publicity
    • We will try to get CBC to Interview Simon as publicity. Laura will give Emily contact info for the CBC (Gary Grace)
    • Laura will give Emily her amazing press list.
    • Emily will write press release this weekend and distribute
    • Posters
      • Laura can print, will leave a stack at the commons so people can pick up and distribute
      • Aiming for Wednesday
      • Can we get the finished file by Monday?
    • Roger will contact Rogers, see if we can get an interview
    • Need to get rid of “Day” wording on blurbs, it’s an evening event
    • Wording:
      • Registration is free and required. Dinner is provided. All are welcome. Suggested donation towards the cost of the event is $10, and goes towards food costs, venue cost, and operational costs of KW Peace.
  • Books
    • Should we sell Wordsworth’s books? Relevant books about peace, maybe Simon’s book as well?
      • We should check with the Commons to see if that competes with their own book sales.
  • Next meeting
    • 22 September 2016 at 5:15pm at Queen Street Commons (not a potluck); food available for purchase at the café
    • Meet at 2:30pm on 1 October 2016 to get ready

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